Constitution

The Historic Aircraft Association is an unincorporated Association.

1. DEFINITIONS

In these Rules, the following words and phrases will have the meanings set against them unless the context is inconsistent therewith:-

  1. "Association" means the association constituted by the rules
  2. "Council" means the Council provided for by Article 5.
  3. "Resolution" means any resolution passed at a meeting of the Association by a quorum of those present in person, or who have expressed their vote by post and are entitled to vote thereon.
  4. "Quorum" means not less than three fifths of those present at a meeting of Council, a general meeting of the Association, or any other meeting.
  5. General meeting means at least 10 percent of the nominated Members of the Association.

2. FORMATION

The Association was formed 20th March 1993 by the founder Members.

3. NAME

The Association shall be known as the Historic Aircraft Association.

4. OBJECTS

The objects for which the Historic Aircraft Association "the Association" is established are the promotion of the restoration, preservation and safe flying of historic aircraft and to give information to owners, display organisers and those responsible for the licensing and flight safety of historic aircraft and to provide a forum for discussion among such persons. Historic aircraft are those generally regarded as possessing such technical features, flying qualities and operational or historic associations as to warrant uncommon knowledge or skill when preserving them for display and use in representative working order.

5. CONSTITUTION

The Association is formed of the Members as defined below. The Association is managed by the Council which shall be constituted as follows:

  • Chairman
  • Secretary
  • Treasurer
  • Registrar
  • Nominated Members

6. THE COUNCIL

  1. The initial members of the Council of the Association will be those members of the Association who were on the first Council of the Historic Aircraft Association. Subsequent Council Members shall be elected at a Council Meeting of the Association by a quorum of those present. Notice of such a meeting shall have been duly served to the nominated Members. Such appointment is valid until the next Annual general meeting when it will be put to the members of the Association for approval. The appointment may be approved at the next general meeting and if it is not so approved the appointment will cease.
  2. A Council Member may resign by letter addressed to the Secretary. In such an event a replacement may be nominated by a Council Member and elected by a majority vote of Council. Approval of the appointment shall be at the next Annual General meeting of the Association by a quorum of nominated Members present.
  3. A person shall cease to be a Member of the Council if that person:-
    1. is dismissed by majority vote of the Council; or
    2. for any reason ceases to be a Member of the Association.
  4. The Association shall, if so wished, at an Annual General meeting elect a President on the recommendation of Council. If the recommendation of Council is not approved by a quorum of those nominated Members present it shall be abandoned. A President so elected shall be the President of the Association. At any time the Council may terminate the appointment of the President, giving reasons to the Membership if so required at the next Annual General meeting.

7. MEMBERS

  1. The Association shall be a members club and shall consist of the Members as are hereinafter mentioned.
  2. The Members of the Association shall be the founder Members of the Association and such other persons as shall agree to become Members of the Association and shall be admitted to the Membership by the procedure set out in Article 7(3).
  3. To become a Member of the Association a person must:-
    1. be nominated by a Member of the Association and the nomination must be seconded by another Member of the Association both of whom shall vouch for the candidate's fitness for membership.
    2. pay his/her first subscription.
    3. sign an undertaking to be bound by the Rules.
  4. A Member may resign by letter addressed to the Secretary.

8. SUBSCRIPTIONS AND FINANCES

  1. The initial subscription for a Member shall be £25.00.
  2. The Council may decide to recommend a supplementary subscription from time to time.

9. GENERAL MEETINGS

  1. At General Meetings of the Association every Member shall be entitled to be present and vote upon every question raised. In case of equality of votes the Chairman shall have a second or casting vote. Members shall be entitled to vote by post by sending an indication of their voting wishes to the Secretary who will record them. The Secretary shall take minutes of the proceedings at all meetings.
  2. An Annual General meeting shall be held every year for the approval of Officers and Council Members, and the appointment of additional Members to the Council and any other business.
  3. No business shall be transacted at any general meeting unless a quorum of Members is present at the time the meeting proceeds to business. See 1.5

10. DISCIPLINARY PROCEEDINGS

  1. Any Member who fails to observe any of the Rules, or whose conduct is, or public utterances are, in the opinion of the Disciplinary Committee and the Council, derogatory to the character, prejudicial to the interests of or not in keeping with the standards of the Association, may be excluded from the Association by a resolution passed by a majority of the Council present and voting at a meeting of the Council, on a recommendation from the Disciplinary Committee, and such Member shall thereupon cease to be a Member of the Association.
  2. The Disciplinary Committee referred to in Article 10(1) shall be a committee of five persons each of whom is a Member of the Association, and one of whom is a Member of the Council. Members of the Disciplinary Committee shall be nominated by the Council subject to approval by resolution passed at a general meeting of the Association. The office of a Member of the Disciplinary Committee shall be vacated either by resignation or by removal from office by a resolution passed at a general meeting of the Association. If the number of Members of the Disciplinary Committee falls below five, it may continue to function provided a quorum of at least three Members can be provided; alternatively and in addition the Council may appoint any person as a Member to fill such a vacancy.
  3. There shall be a Chairman of the Disciplinary Committee, who shall be the Member of the Council on the Disciplinary Committee and who shall hold office until the next annual general meeting.
  4. The Disciplinary Committee may meet together for the despatch of business, adjourn and otherwise regulate its meeting as it thinks fit, provided that the quorum necessary for the transaction of business shall be three and questions arising shall be decided by a majority of votes. Any Member of the Council or of the Disciplinary Committee may, and on the request of any Member of the Council or of the Disciplinary Committee the Chairman of the Disciplinary Committee shall, at any time summon a meeting of the Disciplinary Committee, by notice served upon all Members of the Disciplinary Committee apart from any Member absent from the United Kingdom, in order to consider the case of a particular Member or particular Members. The Member(s) in question shall have a reasonable opportunity to make representations to the Disciplinary Committee (at his/her option either orally or in writing or both) before it comes to any decision and similarly any one Member of the Council (other than the Chairman of the Disciplinary Committee) shall have a reasonable opportunity to make representations to the Disciplinary Committee.
  5. If the Disciplinary Committee recommends to the Council that a Member be excluded from the Association such Member shall have a reasonable opportunity to make representations to the Council (at his/her option either orally or in writing or both). In addition, the Disciplinary Committee shall have a reasonable opportunity to make representations to the Council (at its option either orally or in writing or both). The Secretary shall give at least 14 days notice to all Members of the Association of any meeting convened to hear such representations and any Member of the Association shall be entitled to attend as observer (but not to participate in any active way). The decision of the Council shall be final. Neither the Council Member who is Chairman of the Disciplinary Committee nor any Council Member who has made representations to the Disciplinary Committee shall be entitled to vote on the matter.
  6. A Member thus excluded from the Association shall be entitled, upon application to the Secretary, to a refund of such part of any subscription paid by him/her since the last renewal of that membership as is proportionate to the part of the period left before the next annual subscription payment is due.
  7. Nothing in this Article 10 shall oblige the Disciplinary Committee to recommend, or the Council to resolve, that a Member be excluded, and either body may issue a warning to a Member if it considers it more appropriate.

11. ALTERATION OF RULES

The Rules may be revoked, added to or altered by a resolution passed at an Annual General meeting of the Association.

12. EXECUTION OF DOCUMENTS

All contracts or other documents intended to bind the Association shall be executed by any two Members of the Council duly authorised in that behalf by a Resolution of the Council, and in favour of any bona fide third party without actual notice of any defect therein, a minute of the Council certified by the Secretary authorising the same shall be conclusive evidence thereof.

13. DISSOLUTION

The Association shall be dissolved by a Resolution of the Association to that effect.

O. W (Wally) Epton - Chairman
Peter Thorn - Founder Member

Revised 2006